Administrative Assistant

IP Services | Chalfont St Peter | England | Full-Time

We are seeking a full-time Administrative Assistant to be based our Head Office in Chalfont St Peter, Gerrards Cross, Buckinghamshire to support existing teams with a variety of admin and project management duties.

You will primarily be responsible for supporting teams within the European side of our Patent Translation & Filing Division but may, from time to time, be called upon to work with our other departments located on-site.

In the longer term there could be career progression opportunities for the right candidate.

Main duties:

  • Work directly with IP Service Coordinators to ensure that projects are delivered in a timely manner
  • Cross reference of invoices and documents to ensure client satisfaction
  • Generation of project-specific documentation within the Workflow Management system(s)
  • Maintenance of records within the Workflow management system(s)
  • Final quality control of documents before release to clients
  • Any other duties as may be reasonably required to support the IP Service Coordinator teams


  • Highly proficient in the use of Microsoft Office applications
  • Excellent organisation and time management skills
  • Strong oral and written communication skills
  • Strong team player
  • Ability to use initiative and problem solve
  • Ability to multi-task
  • Ability to work under pressure
  • Keen eye for detail

The starting salary is £20,750 per annum. Benefits include 22 days’ holiday (rising with length of service), 4% contributory pension scheme, life assurance, private medical insurance, childcare vouchers, discounted gym membership, a Cycle2Work scheme and free shuttle bus from Gerrards Cross train station.

To apply, please click here.