Component status

Structured content allows the creation of content components that can be individually authored, reviewed, approved, or deleted. These components can be dynamically assembled to form a document. Throughout the lifecycle of a document, each component is in a certain status. This status allows authors, reviewers, subject matter experts (SMEs), and other stakeholders to correctly identify the components they are allowed to create, revise, integrate in a publication, or delete. 

Component status enables project members to quickly identify, tag, or filter components by their status and perform individual or batch actions for the respective component or group of selected components. Component status types and the workflow triggers they are associated with are defined by the publication owner or the information architect who is setting up the project in the authoring environment. Component status helps organizations streamline their authoring, reviewing, and publishing efforts.

Example use cases

  • Technical documentation for regulated products and services
  • Field service productivity processes
  • Medical devices labelling and user manuals

Key benefits

  • Quickly filter content components by the associated labels: e.g. reviewed status, published status 
  • Create content reports and see project bottlenecks 
  • Perform batch actions on content components and expedite time of publication